AnyOrder has two ways of searching: Basic Search and Advanced Search.  For many search purposes, Basic Searching works fine.  There may be times, however, when you need to refine the search.  The Advanced Search feature enables you to do that.

Advanced Search is available on Level 2 and higher programs.

Advanced Search is reached by clicking the "Adv" button on the lower right hand corner of the Main Invoice Screen:

Or you can select GO TO and ADVANCED SEARCH from the Menu Bar.

When click the "Adv" button or you select GO TO and ADVANCED SEARCH, a dialog box appears (below).  At the top of the Advance Search dialog box, type in a search word or phrase in the "Search For" blank.

More information on the other parts of the dialog box are described below:

Where to Look

Below the "Search For" blank are a list of fields which are found on the Main Invoice Screen.  Check the fields that you wish searched.  For instance, let's say you are looking for an invoice that has "New Zealand" for the shipping country.  To do the search, you would type "New Zealand" in the "Search For" blank and check "Shipping Country."  AnyOrder would then attempt to find invoices with a shipping country of New Zealand.

In "Where to Look" portion of the screen, you'll also notice a "4+" button.  If you click on this button, AnyOrder will automatically place checkmarks beside four items:  "Bill Name," "Ship Name," "Bill Address 1 or 2," and "Ship Address 1 or 2."  When you are searching for a particular individual or company, you'll want to look in both the name and address blanks.  Since it's such a common way of searching, this button is available to speed up the process.  When you click the button, all four items are automatically checked and you're ready to do the search.

Additionally, you'll see a "Number List" button.  Use this whenever you select "Paid Via" or "Pricing Level" (both are indicated with double asterisks: **).  AnyOrder uses a number when searching the Paid Via field (on the Main Invoice Screen) or the Pricing Level (the last column found in the Item Area).  By clicking on the Number List button, you can select from a list and appropriate number will be pasted in the "Find" blank.

Level 4 and above. If you have User Defined Fields or Shipment Fields, they will also appear on the Advance Search form.

True or False Searches

You'll notice that several fields on the list are marked with asterisks.  These are True or False fields.  To search for such fields you need to type in a "True" or "False" in the "Search For" blank.  You can also use "Yes" or "No" or the abbreviations: "T," "Y," "F," or "N."  You can only search for one True or False field at a time.  Search Method, Case Conditions and Word Match are non-applicable for True or False searches.

Search Method

If you select two or more fields from the "Where to Look" list, you can indicate whether you want do an "OR" search or an "AND" search.  If you select OR, AnyOrder will try to find the search word or phase in at least one of the fields.  If you select AND, AnyOrder will try to find the search word or phase in both of the fields.

For example, a search for "Baker" in Billing Name OR Shipping Name will turn up any invoice with "Baker" in either the Billing Name or Shipping Name.   A search for "Baker" in the Billing Name AND Shipping Name will turn up invoices with "Baker" in both the Billing Name and Shipping Name.

The default method is an "OR" search.

Case Conditions

You can also tell AnyOrder whether you want to search for "Any Case" or "Match Case.  If you choose "Any Case," AnyOrder will look for your search word or phrase without regard to its case.  For example, if your search word is "Barnes," AnyOrder will find "BARNES" or "BARnes" or "barnes."

If you select "Match Case," then AnyOrder will find only those invoices which match the case of your search word letter for letter.  For example, if your search word is "Barnes," AnyOrder will find only those invoices with "Barnes."

The default case condition is "Any Case."

Word Match Conditions

Finally, you can tell AnyOrder whether you want to search for a "Partial Word Match" or an "Exact Word Match."   If you choose "Partial Word Match," AnyOrder will look for any occurrence of your search word whether or not is a part of larger word.  For example, if your search word is "town,"  AnyOrder will find "town," "Jamestown," "Townhall", "Downtown," etc.

If you choose "Exact Word Match," AnyOrder will look only at full words which match your search word.  For example, if your search word is "town," AnyOrder will find only those invoices with "town."

The default word match condition is "Partial Word Match."

Continuing the Search

After you click OK, AnyOrder will attempt to find your search word or phrase.  Searches always begin with the most recent invoice and work towards older invoices.  If it finds the search word, the appropriate invoice will appear.

If you need to continue the search, you can press CTRL-R (for repeat search), and AnyOrder will look for the next match.  You can also continue the search process by: 1) clicking the "Repeat Search" button at the bottom of the Main Invoice Screen; 2) select GO TO and REPEAT SEARCH from the Menu Bar at the top of the screen; or 3) selecting "Repeat Search" from the from the Speed Menu by clicking the right mouse button.

You also have control on which direction to repeat a search.  You can search forward (towards newer invoices) or backwards (towards older invoices).

Clearing the Search Form

When you return to the Advanced Search dialog box, it will retain the search words, fields and conditions from the last search.  If you want to start over, click "Clear Form" which will remove all checkmarks and reset the conditions to the default values.